UCOP Issues advisory for travel within the Middle East North Africa (MENA) Region

UC community to discontinue travel to the MENA region until further notice.

Read The Travel Advisory Notice
 

Risk Management

Air plane taking off with clouds

Travel Risk & Insurance Programs

UCR Risk Management Travel Risk Program includes all non-EAP/FLEAP related travel for faculty, staff or students traveling on University business both domestically and internationally. Risk Management also administers the UC Employee and Student Travel Insurance Programs for the campus.  

Travel planning will mitigate and reduce the unique risks associated with travel to foreign countries. Measures that can help organize and control the travel experience are described in this section. 

Travel entails risks that can be mitigated by developing detailed travel plans in advance. Principal Investigators and travel planners should assess and address the risks associated with travel to foreign countries in advance, especially to remote areas, in order to ensure the health and safety of participating faculty, staff, and students.

Five Steps to Safer Travel

Department Level Approval 

  • Department/Org Approvers should consider both financial and security risks related to the requested travel.
  • Travel may be deemed high risk due to health, geo-political, security, infrastructure, or environmental issues at the destination or involved in the planned activities.
  • When assessing travel, approvers can:
    • Request a travel risk assessment from Risk Management by e-mailing risk@ucr.edu
    • Consult the UC Systemwide Travel Advisories website
    • Consult the U.S. State Department Travel Advisory Website
       

Accounting Office Travel & Entertainment 

The Travel & Entertainment office supports the travel and entertainment needs of UC Riverside campus by providing a broad range of services, including expense reimbursement, Travel & Entertainment Card (T&E Card) program management, and guidance on policy requirements. Please use this website as a resource to gain a more thorough understanding of the travel and entertainment processes at UC Riverside.

Link

 

 

Travel Registration - UCAway

  • Trips booked through Concur are registered automatically in UCAway
  • All other University travel over 100 miles from campus must be registered manually through UCAway: https://ehs.ucop.edu/away    

UCAway Registration: 

  • Allows campus Risk Management to know where travelers are during a crisis
  • Enrolls travelers to receive travel alerts from UC’s travel security provider, Crisis24
  • Triggers an e-mail inviting travelers to provide Crisis 24 with more details of their travel and to download the Crisis24Horizon mobile app.
  • Triggers alerts to Risk Management when travel is booked to high-risk destinations
  • Does NOT guarantee that your trip is eligible for travel insurance coverage.
    • UC employees must be traveling on approved University business and UC students must be participating in a UC sponsored activity.
    • Some high-risk destinations have policy exclusions that apply 
       

Planning & Risk Mitigation

Travel planning will mitigate and reduce the unique risks associated with travel to foreign countries. 

To ensure the safety of all involved the travel planning process should start as early as possible but no less than 6 months in advance for international travel involving students. 

Foreign travel risk assessment involves the methodical identification of potential health and security risks, the development of measures to reduce or avoid them, and figuring out in advance how to respond to emergencies if and when they occur. 

  • If contacted by Risk Management, please respond to the inquiry as quickly as possible so that any questions or concerns can be addressed early in the planning process. Risk may set up a travel briefing for high-risk locations.  
  • Reach out to Risk Management with any questions regarding Travel Insurance, a Travel Risk Assessment, or for any other travel related concern.
  • Trip Organizers or Independent Travelers should review the resources below to ensure that they are prepared for safe travels. 

Resources

 

  • Relevant Policies:  

  • Additional things to consider:

    • Does the State Department, CDC, or your medical provider recommend vaccinations or prophylaxis for your destination?
    • Does your destination lack reliable phone or internet service?
    • Does your trip include any personal travel?
    • What is your communication plan or check-in procedure with someone on campus?
    • Who has the details of your trip that is not traveling with you?
    • Do you have a layover or are you traveling by vehicle through a high-risk area? 

Safe Travels

Pack up all your documents and double-check the conditions at your destination and anywhere you are passing though to ensure that nothing has changed.

Important Resources: