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Travel Risk Assessment 

  • Identify potential travel risks and security risks, how to reduce or avoid them, and how to respond to emergencies when they occur.
  • Register with iJET/Worldcue to get real-time intelligence, notices, and alerts via email about political unrest, natural disasters, and health warnings as well as information about required immunizations, entry/exit, safety and security, transportation, weather, communications.
  • Review State Department information sheets and travel warnings and discuss with participants to identify potential travel risks and emergencies that may arise.
  • Agree on an emergency communications plan; consider establishing a “buddy system.”
  • Agree on guidelines for handling emergencies and contacting parents and family members.
  • Make certain that all participants register for travel insurance.
  • Know how to contact local law enforcement authorities.
  • Transportation from one site to another.
  • Know how to contact the local US Embassy/Consulate.

Emergency Response 
  • How will you respond to hospitalization for injury or illness; rape, sexual assault, or physical assault; crime; severe psychological problems; or civil unrest, terrorist attacks, or outbreak of war.
  • Know how to seek appropriate medical care (medical emergency) or a safe location.
  • Notify the Travel Assist Provider AXA Assistance of your location and status. 24/7 Travel and Medical Assistance Emergency contact numbers:
              Tel. +1.630.694.9804 (From anywhere in the world, collect.)
              Tel. 855.327.1420 (From U.S. and Canada)
    Email: medassist-usa@axa-assistance.us
  • Notify the Risk Management office and your department of your location and status. Risk Management office:
              Tel. (951) 827-5528
              Fax: (951) 827-5122
              Email: risk@ucr.edu 
  • The Travel Insurance provider and Risk Management will assist and coordinate emergency action as required, including notifying the State Department or local authorities.

Emergency Contact with Family
  • Travel leaders should not make direct, initial contact with family members without student’s permission.
  • When possible, students should communicate with their parents when emergencies arise.
  • Do not presume that a student’s parents are the listed emergency contact.
  • Travel leaders should contact their department if a student is ill or injured, even if it’s not an emergency, so the department and University are not caught off guard if contacted by parents.
  • If a student is ill or injured abroad, the student should be encouraged to inform their parents, but this disclosure is ultimately up to the student.
  • Travel leaders may choose to inform emergency contacts about a potential emergency abroad without the student’s express permission, if the student is unable to speak for him or herself; the student has been missing for more than 24 hours; the student is perceived to be a danger to themselves or others; or when a significant health, safety, or security incident has occurred that affects the entire program.
Report Injuries, Accidents & Property Losses Immediately

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Bodily Injury
Employee Injury & Illness
Near Misses
Property Damage
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