The University’s travel insurance benefits, designed to protect our health, safety, and security, are available at no cost to UC faculty and staff who travel out of state and out of country on official UC business and to students in UC sponsored and supervised off-campus activities and programs abroad. Coverage also extends to spouses, domestic partners and dependents when traveling with University faculty, staff or student as personal travelers.
The benefits include Security Extraction, Medical Evacuation and Travel Assistance, in addition to other services. Visit the website for more details on the insurance program.
Employees Traveling on University Business
When traveling more than 100 miles from their home campus on official University business, University employees and their traveling companions (see definition below) are covered 24 hours a day, worldwide, for a variety of perils. Employees may also sign up to receive Travel Alerts for their destination. Coverage is free, but employees need to register with UC Away for out-of-state and foreign travel. Upon registration, employees receive a trip registration card confirming coverage and containing the toll-free number to call in an emergency.
In-state travel more than 100 miles from campus is also covered, but registration is not required.
NOTE: Effective October 1, 2015, independent contractors hired and controlled by the University qualify for travel insurance coverage. The contractors must be actively working on University business for the coverage to apply.
Services and Benefits
The travel insurance program offers the following services and benefits:
- Emergency Medical Evacuation
- Rescue and Evacuation after Natural Disasters (to the degree possible)
- Rescue and Evacuation during Local Political Crises (to the degree possible)
- Accident/Sickness Medical Care (international travel only)
- Travel Alerts
- Passport Replacement Assistance and Legal Assistance Referrals
- Trip Delay Reimbursement (up to $200/day for five days)
- Personal Property Loss (up to $5,000)
- Up to 14 Days of Coverage When Not on University Business
- Accidental Death, Dismemberment, or Paralysis Benefits
- Repatriation of Remains
Note: coverage does not include costs of cancellation before you leave on the trip.
REGISTER YOUR TRAVEL COMPANIONS
Traveling companion(s) are persons traveling with the University employee on the same itinerary. Examples include spouses or domestic partners, children, colleagues, friends and/or extended family joining the University employee on the trip. An employee of another academic or corporate institution is not a traveling companion; nor is someone hired within a foreign country as a driver, translator, etc. Employees must list their traveling companions when they register their own travel.
Register for Travel Alerts
Out-of-state and international travelers can receive free real-time alerts through an online service called Worldcue TRAVELER, which provides email notices about political unrest, natural disasters, and health warnings affecting travel destinations. This is an especially valuable resource when traveling to areas where information is tightly controlled.
Please sign up for Worldcue TRAVELER on the last page of the on-line travel registration form. The sign-up paragraph reads as follows:
Click here to create your personal travel profile for this trip with iJet/Worldcue(link is external), the providers of security protection and emergency services, including security extraction and medical evacuation that may be needed when circumstances arise.
If you have already registered your trip but neglected to sign up for Worldcue TRAVELER, you may contact Worldcue TRAVELER directly by sending an email to firstname.lastname@example.org or calling (443) 716-2419. You will need to provide your name, home campus, email address, destination, and itinerary.
For additional information, see the UC Trips Frequently Asked Questions(link is external) from the Office of the President, although it is somewhat out of date.
Take the UC Abroad eLearning course in the UCR Learning Center for an overview of traveler safety for those traveling abroad. Topics include: Planning, Safety, Health, and International Security.