How To Report an Injury
Incidents must be reported within 48 hours of your knowledge of the event so that prompt and appropriate remediation can take place.
- Employees should report an occupational injury to their supervisor immediately and seek medical care when necessary.
- Report an Injury using EFR (Employer's First Report of Injury) on R'Space or by clicking here to go directly to the EFR Portal.
- If you have any questions, please contact the Workers’ Compensation Office: firstname.lastname@example.org
- An injury can also be reported after normal business hours by calling the 1-800 Workers’ Compensation Claim Reporting Hotline (1-877-682-7778). This is a National Intake Center that is utilized by UC systemwide. This National Intake Center operates 24 hours a day, 365 days a year. Once an injury is reported to the National Intake Center, the center will send an e-mail to the Workers’ Compensation office within 24 hours of the call.
- Note: If an accident results in an employee being hospitalized, other than for observation, for 24 hours or more, or a loss of a limb (amputation) or loss of life, notify the Workers’ Compensation Office and EH&S immediately. EH&S must report these types of accidents to OSHA within 8 hours of the event.
- An employee who suffered from an occupational injury and needs medical treatment should be referred to one of the facilities that are authorized to provide medical care unless the employee has completed a Designation of Personal Physician Form (English / Spanish) prior to the injury.
- The employee will need to bring a doctor's note describing the treatment received and work status to the department.
- Keep a copy of all of the doctor's notes and correspondence for departmental files.
- The department will need to fax/send a copy to the Workers’ Compensation Office.
- The employee should notify their supervisor prior to going to a doctor and any physical therapy appointments, and keep their supervisor informed on the status of their injury/claim.
- Always send the doctor’s notes and correspondence to the Workers’ Compensation Office.
- If the employee pays or receives a bill, forward the bill or receipt to the Workers’ Compensation Office.
- When the treating physician releases an employee with a work restriction, the supervisor should contact the Disability Management Coordinator to discuss the transitional return to work.
- If the injury / illness involves a loss of days, and the leave qualifies as Family Medical Leave (FML), the supervisor should provide an FML notice and paperwork within 3 business days along with the Workers Compensation Election Form.
- Please read the Workers’ Compensation Policy: Campus Policy Number 600-85 for a thorough description of process and procedures.