University of California, Riverside

Risk Management



Contractual Liability - Waivers of Liability


Contractual Liability

Risk Management supports all University departments and auxiliary enterprises by identifying and strategically managing all business contractual risks associated with their activities consistent with the University’s mission of education, research and public service.

Waivers of Liability

Waivers or releases of liability are instruments designed to protect the University and its employees from legal liability for injuries that may occur to students or other individuals who participate in both voluntary and required activities on and off campus.

  • Types of Waivers
    There are several categories of Waiver (listed below). Use of the waivers is dependent upon the type of event or activity. Use the following link as a guide: http://www.ucop.edu/riskmgt/documents/waivermatrix.pdf.

    Please contact Risk Management for advice on the proper waiver to use.
    Required For activities or field trips that a student must take in order to pass a class.
    Voluntary For activities that are part of elective classes. They are also for other voluntary activities, such as summer camps, field trips, outreach, recruitment, sports and many more. Voluntary means that the participant participates out of FREE WILL.
    Group Used with the Voluntary Waiver, Required Waiver or Other Waiver when a group individuals will participate in the facility/Class/Activity.
    Sports/Other Same as the Voluntary Waiver; but this waiver is specific to the use of a facility or class.
    Performance Agreement This agreement must be completed if an artist or performer will provide services to the University and payment is rendered by UCR Accounting department. The agreement must be signed by artist/performer and an authorized department representative.
  • Registered Student Organizations (RSOs)
    • RSO members must complete a General Annual Waiver online at www.studentlife.ucr.edu. For special events, a Participant Waiver may be required in addition to the General Annual Waiver. For help determining if your event requires the RSO Participant Waiver, please contact Risk Management or Joseph Martinez in Student Life.
    • RSO Participant Waiver
    • No one should be allowed to participate in an activity unless he or she submits the signed waiver. A parent or legal guardian should sign the form if the participant is a minor. (Even though the waiver carries the designation "voluntary," signing it is not voluntary if the person wishes to be allowed to participate in the activity.)
  • No Alterations
    • The size of the type font in the waivers should not be changed, nor should the size of the documents be reduced, not should the waivers be altered in any other way.
    • Occasionally, someone signs a waiver after crossing out certain portions that they do not like, or they add words to modify the waiver. You should not accept an altered waiver.
  • Waiver Retention
    • The RSO/RCO should use the following waiver retention guideline (in conjunction with Student Life):
    • Waivers for individuals 18 & over – Retain for 4 years
    • Waivers for minors (under 18) – Retain for 3 years after the minor has turned 18
  • Helpful Links

More Information

General Campus Information

University of California, Riverside
900 University Ave.
Riverside, CA 92521
Tel: (951) 827-1012

UCR LibrariesCampus Status
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Department Information

Risk Management Office
Environmental Health & Safety, Office 1156

Tel: (951) 827-8221
Fax: (951) 827-3202
E-mail: risk@ucr.edu

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